If you are a member of staff who’s trying to find ways to check your schedule online, or even a manager looking for approaches to simplify the circulation of one’s employee schedules, getting a suitable solution can be a tedious task. You will find literally hundreds of thousands of choices available (go ahead; Google “employee scheduling”). After a deeper look, you will begin to realize you will find only a handful of truly web-based solutions available (even fewer enterprise-grade solutions).
These 7 tips can help prepare you to seek out a suitable vendor for the employee scheduling software.
1. 100% web-based.
Web-based software (I want to call it web-ware), requires no download and no installation, it’s simply ready to use whenever you login with their website wvw-greatpeople.me. Most web-ware is offered as a service; meaning you need to sign up to put it to use (monthly and yearly subscriptions are most common). Web-based software, or Software-as-a-service, is fast becoming the software delivery type of choice. Just look at Google or Facebook!
2. Backups, backups, backups.
Ensure the service features a rock-solid application data backup and restoration plan. Most web-ware solutions include this, however many offer it as an add-on service. Make sure you will find no hidden fees of a restoration should there be described as a data-related issue in the future.
3. Lifetime upgrades.
The internet provides for immediate delivery of software updates to user-communities. However, some web-ware vendors don’t include free upgrades as part of their baseline subscription packages. Make sure to ask what the upgrade policy is before signing on the dotted line.
4. Easily customized.
The chance of finding an answer that fits all your scheduling requirements is highly unlikely. However, many leading vendors provides customization services that enable you to bend and shape their offerings to higher meet your unique needs.
It is essential to know how you should use your scheduling data once it will be managed digitally.
5. Wireless portal.
Your employees want access with their schedules. Along with providing access online, an answer that allows your employees to access their schedules wirelessly (on their cell or PDA) will reduce the quantity of time you’ll spend communicating scheduling information to employees.
Enabling a shift-trade between two qualified employees, without any intervention from management (other than final approval) is a total must. We all know all too well that employee availability may change extremely quickly, by allowing employee driven shift-trades you are able to empower employees, and ensure their responsible for getting a suitable replacement ahead of time.
7. Intelligent scheduling algorithm.
The actual power of scheduling software is the interior algorithms. It should take into consideration; employee availability, skill-level, AND preferences when deciding who to schedule for almost any particular shift. Ask questions concerning the auto-scheduling features and make sure you understand their limitations.